Letters and Forms

Letters

Forms

Click Here To Download Physical Form

Admissions Form
This form is only for Nursery Admissions, or to be used under instruction from our team. If you are applying for a place in any other year group, please fill out our In-Year Admissions form, found on another dropdown below.
Maximum upload size: 516MB
Maximum upload size: 516MB

Child’s Details

Name
Name
First
Last
Gender
Current Address
Current Address
Town / City
County
Post Code

Parents Details

Mother’s Details

Title
Name
Name
First
Last
Address (if different)
Address (if different)
Town
County
Post Code
Work Address
Work Address
Town / City
County
Post Code
Parental Responsiblity
Contact Priority

Father’s Details

Name
Name
First
Last
Address (if different)
Address (if different)
Town / City
County
Post Code
Parental Responsibility
Contact Priority

Emergency Contacts (in addition to Mother /Father)

Emergency Contact 1:

Title
Name
Name
First
Last
Address
Address
Town / City
County
Post Code
Contact Priority

Emergency Contacts (in addition to Mother /Father)

Emergency Contact 2:

Title
Name
Name
First
Last
Address
Address
Town / City
County
Post Code
Priority Contact

NOTE: IT IS IMPERATIVE THAT YOU KEEP US INFORMED OF ANY CHANGE IN THE ABOVE DETAILS (IE: CHANGE OF WORK NUMBERS
ETC.)

Sibling Connections

Does your child have any brothers or sisters at this school?
Sibling 1
Sibling 1
First
Last
Gender
Sibling 2
Sibling 2
First
Last
Gender
Sibling 3
Sibling 3
First
Last
Gender

Dietary Arrangements

Lunchtime Meal Arrangement
Dietary Requirements

Medical Details

Address
Address
Town / City
County
Post Code
Does your child have an Education, Health and Care Plan?
Does your child have any Special Educational Needs?

Ethnic Background

Our ethnic background describes how we think of ourselves. This may be based on many things, including, for example, our skin colour, language, culture, ancestry or family history.

Ethnic background is not the same as nationality or country of birth.

The Information Commissioner (formerly Data Protection Registrar) recommends that young people aged over 11 years old have the opportunity to decide their own ethnic identity. Parents or those with parental responsibility are asked to advise those children aged over 11 in making this decision, wherever necessary. Pupils aged 16 or over can make this decision for themselves.

White
Mixed/Dual
Asian or Asian British
Black or Black British
Chinese
This information was provided by:

Any information you provide will be used solely to compile statistics on the school careers and experiences of pupils from different ethnic backgrounds, to help ensure that all pupils have the opportunity to fulfil their potential. These statistics will not allow individual pupils to be identified. From time to time the information will be passed to the Local Education Authority and for Department for Education and Skills (DfES) to contribute to local and national statistics. The information will also be passed on to future schools, to save it having to be asked again.

Language / Religion

Travel

Please state only the main way you travel to school

e.g. walk, car etc

Previous School / Nursery History

Means of Contact

I give permission for the school to contact me via email, text messaging, mobile or letter

Data Protection Act 1998

The school is registered under the Data Protection Act for holding personal data. The school has a duty to protect this information and to keep it up to date. The school is required to share some of the data with the Local Education Authority and with the DfES. 

Please type your name in capital letters to provide signature.

Please check the form carefully and ensure that all permissions are completed below. Thank you.

Permissions sheet to be completed by Parent / Carer

Child’s Name
Child's Name
First
Last

Please read the Permissions Sheet fully before indicating if permission is given.

The permissions given here will be valid whilst your child is at Leagrave Primary School.

Photographic Images

  • Photographs and video images within school
  • Photographs in the school brochure, profile and other printed publications we produce for promotional purposes
  • Photographs in newspapers, with name
  • Images on the school website

After your child leaves Leagrave Primary School, we will not reuse photographs or recordings of  your child, or personal details without parental consent. We may use group or class photographs or footage with very general labels such as “A Science Lesson”. Please see the school’s policy on using Photographic Images for further details.

I give permission for my child’s image to be used for the purposes listed above.

Use of the Internet

As part of your child’s learning and development, they may have the opportunity to access the internet. Your child will be supervised and all websites are evaluated by staff before they are used. Your child will be encouraged to use the internet safely and appropriately and sanctions will be issues should your child misuse the internet.

I give permission for my child to use the internet

Educational Visits (within walking distance)

In order to fulfil curriculum requirements, we may undertake short educational activities off site, such as swimming, shopping surveys, visit to a local park. These visits will be carefully planned and supervised.

I give permission for my child to take part in educational visits within Luton and I am aware I will be notified of any other trips outside Luton

Consent to Share Information

Please type your name in capital letters to sign.

Education Resources

Books are our most expensive resources. Your child will have the opportunity to borrow a book from the library and take home other books to read and share with you. Should a book get lost or damaged a voluntary contribution of £5.00 is suggested to cover the cost of replacing the book/s.

Activities Involving Food

As part of our wider curriculum, children will undertake activities such as cooking and food tasting.

Please indicate below if your child has any allergies or dietary requirements that school should be
aware of.

Please type your name in capital letters to act as your signature.
Please type your name in capital letters to act as your signature.

The school will comply with all relevant provisions of the Department for Education’s School Admissions Code of Practice 2014 (‘the Admissions Code’), the School Admission Appeals Code of Practice 2012 (‘the Appeals Code’) and the law on admissions. The school will consult on its admission arrangements as may be required and/ or necessary.

To make an ‘in-year’ application to the school for a year group that has already started, parents or carers need to complete Leagrave Primary School’s in-year application form which is available from the school office or by emailing [email protected].

Defined Intake Periods

Leagrave Primary School has three intake periods during each academic year, as follows:

  • Autumn Term – First 3 school weeks in September
  • Spring Term – First 2 school weeks in January
  • Summer Term – First school week in June

However, where necessary – and subject to the availability of places – the school will endeavour to allocate places to the following children outside of its three defined intake periods:

  • Looked after children, previously looked after children or pupils with an EHC plan
  • Pupils without a school place who have moved into Luton from outside of the borough or from abroad
  • Pupils who are already in a school within Luton and who are wishing to transfer to Leagrave Primary School; if their home address is further than 2 miles from their current school and it would not be reasonable for them to remain at the current school because of distance
  • All other applications will be looked at on an individual basis

Click Here To Download Form

Severe Weather Procedure

Dear Parent/Carer,

There may be an occasion where it is decided to close the school due to severe weather conditions. Any decision made is taken after considerable thought and is based on the safety of the pupils, school site, ability to provide sufficient staffing, pupil transport arrangements and the weather forecast for each day.

At Leagrave Primary School, we follow the advice from the Local Authority that has been issued to all schools.

We will endeavour to text or email each family in the event of the school being closed therefore please ensure we have up to date contact details for you. Parents can also check the Luton Borough Council website, which gives am list of emergency school closures – please visit www.lbc.gov.uk.

Parents are also asked to check our website, where we will post up-to-date information on whether or not the school is open.

Closing a school due to bad weather is always a difficult decision due to changeability of conditions. In the event that the school may need to close due to severe weather during the school day, you will be contacted by email or text and asked to collect your child as soon as possible. Pupils will be cared for by members of staff until they can be collected. We may also only use one gate to enter the school site depending on the severity of the weather.

Please do not phone the school to check if the school will be open as this will block the phone lines. If the school plans to close early because of severe weather we will contact parents via email and/or text. The home page of the school web site will be updated with the latest information regarding pupil collection procedures.

Local radio stations will be notified alongside Luton Borough Council website (see above) although parents should be aware there can often be a delay in up-to-date information being broadcast on the radio stations and their Web sites.

In this cold weather, children should come to school suitably dressed in warm clothes with a coat, hat, gloves, etc.

Thank you for your continued support.

Yours faithfully

Mrs E Gillespie
Headteacher

Severe Weather Procedure
Please type your full name in capital letters, to act as your signature

LEAGRAVE PRIMARY SCHOOL

Parent/Carer Consent to Administer Prescribed Medicine

• All prescribed medicines must be in the original container as dispensed by the pharmacy, with
the child’s name, the name of the medicine, the dose and the frequency of administration, the
expiry date and the date of dispensing included on the Pharmacy label.

• A separate form is required for each medicine.

Medicine Consent Form

The Parent / Carer of the child named below, givepermission for Leagrave Primary School to act on my behalf (loco parentis) to administer medicine to my child as detailed below.

PLEASE TICK THE APPROPRIATE BOX:

Click Here To Download Form

Temporary Pupil Collection Form
Address
Address
Town
County
Post Code

Click Here To Download Form

Dear Parent/Carer

Re: Requests for Leave in Term Time

I would like to take this opportunity to inform all parents/guardians of the current guidelines which have been laid down by the Department for Education/Local Education Authority regarding leave during term time and which the school is duty bound to implement.

The law does not grant parents/guardians an automatic right to take their child out of school during term time. Any absence from school will disrupt your child’s learning. You may consider that the leave will be educational but your
child will still miss out on the teaching that their classmates will receive during their absence.

Children returning from term time leave are also unprepared for the lessons which build on the teaching they have missed. Teachers then have to give more time to help individual children catch up on missed work. This poses a
potential risk of the under achievement of other students in the class. This is something we all have a responsibility to avoid.

The Department for Education allows a Headteacher the discretion to consider authorising leave in term time only in “exceptional circumstances”. If you consider that your request for leave is exceptional you must complete the form on the reverse of this notification. A response will be sent to you as soon as possible. If the leave is not considered to be an exceptional circumstance, and you nevertheless take your child out of school, the absence will be recorded as
unauthorised. In these circumstances, you are still required to complete the attached form.

Where a parent/carer has taken their child on leave of absence during term time for 5 consecutive school days or more, without the Headteacher’s authorisation, you could receive a Penalty Notice. In these circumstances a warning will not be given. Penalty Notices are per parent, per child as appropriate, so if there are 2 parents both will need to pay the fine for each child. Penalty Notices will need to be paid within 21 days at £60 or £120 within 28 days; part payments are not accepted. There is no appeal process for a Penalty Notice. Unpaid Penalty Notices will result in prosecution in the magistrate’s court for the absence. Please note all adults with care of the child are usually liable.

Penalty Notices are an alternative to prosecution for failing to ensure a child’s regular attendance and will only be used once per pupil in an academic year before prosecution takes place.

From this point in time, all requests for leave must be completed on the attached form; letters will not be accepted. The form should be returned to the school at least 14 days before the start of the holiday. Please also refer to the
school Leave of Absence Policy on our website before completing the application.

I hope you will support our efforts to raise attendance and attainment at our school.

Yours sincerely

Mrs E Gillespie

Headteacher

Term Time Leave Application Form
Address
Address
Town
County
Post Code
As a parent/carer I understand the following:

  • If the absence request is unauthorised the Local Authority will be notified of the leave taken and will decide on what action to take.
  • If a child has leave of absence during term time for 5 consecutive school days or more, without the Headteacher’s authorisation, a penalty notice could be issued.
  • If a Penalty is issued it will be sent to each parent for each child taken out of school and that this is a fine of £60 which increases to £120 if not paid within the first 21 days.
  • If I do not pay the fine this may result in legal action.
  • Penalty Notices are an alternative to prosecution for failing to ensure a child’s regular attendance and will only be used once per pupil in an academic year before prosecution takes place.

N.B. Please ensure you are giving at least 14 day’s notice of the proposed absence

1st Parent/Guardian details

2nd Parent/Guardian details

I have read the Leave of Absence Policy (available on the school website):