Letters and Forms
Letters
Forms
The school will comply with all relevant provisions of the Department for Education’s School Admissions Code of Practice 2014 (‘the Admissions Code’), the School Admission Appeals Code of Practice 2012 (‘the Appeals Code’) and the law on admissions. The school will consult on its admission arrangements as may be required and/ or necessary.
To make an ‘in-year’ application to the school for a year group that has already started, parents or carers need to complete Leagrave Primary School’s in-year application form which is available from the school office or by emailing [email protected].
Defined Intake Periods
Leagrave Primary School has three intake periods during each academic year, as follows:
- Autumn Term – First 3 school weeks in September
- Spring Term – First 2 school weeks in January
- Summer Term – First school week in June
However, where necessary – and subject to the availability of places – the school will endeavour to allocate places to the following children outside of its three defined intake periods:
- Looked after children, previously looked after children or pupils with an EHC plan
- Pupils without a school place who have moved into Luton from outside of the borough or from abroad
- Pupils who are already in a school within Luton and who are wishing to transfer to Leagrave Primary School; if their home address is further than 2 miles from their current school and it would not be reasonable for them to remain at the current school because of distance
- All other applications will be looked at on an individual basis
Severe Weather Procedure
Dear Parent/Carer,
There may be an occasion where it is decided to close the school due to severe weather conditions. Any decision made is taken after considerable thought and is based on the safety of the pupils, school site, ability to provide sufficient staffing, pupil transport arrangements and the weather forecast for each day.
At Leagrave Primary School, we follow the advice from the Local Authority that has been issued to all schools.
We will endeavour to text or email each family in the event of the school being closed therefore please ensure we have up to date contact details for you. Parents can also check the Luton Borough Council website, which gives am list of emergency school closures – please visit www.lbc.gov.uk.
Parents are also asked to check our website, where we will post up-to-date information on whether or not the school is open.
Closing a school due to bad weather is always a difficult decision due to changeability of conditions. In the event that the school may need to close due to severe weather during the school day, you will be contacted by email or text and asked to collect your child as soon as possible. Pupils will be cared for by members of staff until they can be collected. We may also only use one gate to enter the school site depending on the severity of the weather.
Please do not phone the school to check if the school will be open as this will block the phone lines. If the school plans to close early because of severe weather we will contact parents via email and/or text. The home page of the school web site will be updated with the latest information regarding pupil collection procedures.
Local radio stations will be notified alongside Luton Borough Council website (see above) although parents should be aware there can often be a delay in up-to-date information being broadcast on the radio stations and their Web sites.
In this cold weather, children should come to school suitably dressed in warm clothes with a coat, hat, gloves, etc.
Thank you for your continued support.
Yours faithfully
Mrs E Gillespie
Headteacher
LEAGRAVE PRIMARY SCHOOL
Parent/Carer Consent to Administer Prescribed Medicine
• All prescribed medicines must be in the original container as dispensed by the pharmacy, with
the child’s name, the name of the medicine, the dose and the frequency of administration, the
expiry date and the date of dispensing included on the Pharmacy label.
• A separate form is required for each medicine.
Dear Parent/Carer
Re: Requests for Leave in Term Time
I would like to take this opportunity to inform all parents/carers of the current guidelines which have been laid down by the Department for Education/Local Education Authority regarding leave during term time and which the school is duty bound to implement.
The law does not grant parents/carers an automatic right to take their child out of school during term time. Any absence from school will disrupt your child’s learning. You may consider that the leave will be educational but your child will still miss out on the teaching that their classmates will receive during their absence.
Children returning from term time leave are also unprepared for the lessons which build on the teaching they have missed. Teachers then have to give more time to help individual children catch up on missed work. This poses a potential risk of the under achievement of other students in the class. This is something we all have a responsibility to avoid.
The Department for Education allows a Headteacher the discretion to consider authorising leave in term time only in “exceptional circumstances”. If you consider that your request for leave is exceptional you must complete the form attached. A response will be sent to you as soon as possible. If the leave is not considered to be an exceptional circumstance, and you nevertheless take your child out of school, the absence will be recorded as unauthorised. In these circumstances, you are still required to complete the attached form. Requests for leave of absence will not be
granted for the purposes of a holiday.
Where a parent/carer has taken their child on leave of absence during term time for 5 consecutive school days (10 sessions) or more, without the Headteacher’s authorisation, you could receive a penalty notice.
In the first instance, each parent will be issued a separate penalty notice for each child who is absent. Penalty notices will be issued by the local authority at £160 per child, per parent if paid within 28 days. This will be reduced to £80 per child, per parent if paid within 21 days.
A second penalty notice issued to the same parent in respect of the same pupil within 3 years, will be charged at a flat rate of £160 if paid within 28 days with no option of a reduced amount.
In a case where the national threshold is met for a third time (or subsequent times) within 3 years, alternative action will be taken, which may include prosecution or other legal interventions.
All requests for leave must be completed on the attached form prior to the leave being taken, letters will not be accepted.
The form should be returned to the school at least 14 days before the start of the holiday. Please also refer to the school
Leave of Absence Policy on our website before completing the application.
I hope you will support our efforts to raise attendance and attainment at our school.
Yours sincerely
Mrs E Gillespie
Headteacher