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Letters and Forms

Useful Information

NHS Information – Chicken Pox

If you are worried about Chicken Pox please click here for more information surrounding symptoms and advice.

NHS Information – Hand Foot and Mouth Disease

If you are worried about Hand, Foot and Mouth Disease, please click here for information surrounding symptoms and advice.

Admission Form - Nursery Applications Only Unless Otherwise Instructed

Download Physical Form

Admissions Application Form

Please complete this data sheet IN FULL and send. Alternatively, you may download & print the form, and return to the school office together with your child’s original Long Form Birth Certificate and 2 recent (within the last 3 months) utility bills.

Admissions Form
This form is only for Nursery Admissions, or to be used under instruction from our team. If you are applying for a place in any other year group, please fill out our In-Year Admissions form, found on another dropdown below.
Maximum upload size: 67.11MB
Maximum upload size: 67.11MB

Child's Details

Name
Name
First
Last
Gender
Current Address
Current Address
Town / City
County
Post Code

Parents Details

Mother's Details

Title
Name
Name
First
Last
Address (if different)
Address (if different)
Town
County
Post Code
Work Address
Work Address
Town / City
County
Post Code
Parental Responsiblity
Contact Priority

Father's Details

Name
Name
First
Last
Address (if different)
Address (if different)
Town / City
County
Post Code
Parental Responsibility
Contact Priority

Emergency Contacts (in addition to Mother /Father)

Emergency Contact 1:

Title
Name
Name
First
Last
Address
Address
Town / City
County
Post Code
Contact Priority

Emergency Contacts (in addition to Mother /Father)

Emergency Contact 2:

Title
Name
Name
First
Last
Address
Address
Town / City
County
Post Code
Priority Contact

NOTE: IT IS IMPERATIVE THAT YOU KEEP US INFORMED OF ANY CHANGE IN THE ABOVE DETAILS (IE: CHANGE OF WORK NUMBERS
ETC.)

Sibling Connections

Does your child have any brothers or sisters at this school?
Sibling 1
Sibling 1
First
Last
Gender
Sibling 2
Sibling 2
First
Last
Gender
Sibling 3
Sibling 3
First
Last
Gender

Dietary Arrangements

Lunchtime Meal Arrangement
Dietary Requirements

Medical Details

Address
Address
Town / City
County
Post Code
Does your child have an Education, Health and Care Plan?
Does your child have any Special Educational Needs?

Ethnic Background

Our ethnic background describes how we think of ourselves. This may be based on many things, including, for example, our skin colour, language, culture, ancestry or family history.

Ethnic background is not the same as nationality or country of birth.

The Information Commissioner (formerly Data Protection Registrar) recommends that young people aged over 11 years old have the opportunity to decide their own ethnic identity. Parents or those with parental responsibility are asked to advise those children aged over 11 in making this decision, wherever necessary. Pupils aged 16 or over can make this decision for themselves.

White
Mixed/Dual
Asian or Asian British
Black or Black British
Chinese
This information was provided by:

Any information you provide will be used solely to compile statistics on the school careers and experiences of pupils from different ethnic backgrounds, to help ensure that all pupils have the opportunity to fulfil their potential. These statistics will not allow individual pupils to be identified. From time to time the information will be passed to the Local Education Authority and for Department for Education and Skills (DfES) to contribute to local and national statistics. The information will also be passed on to future schools, to save it having to be asked again.

Language / Religion

Travel

Please state only the main way you travel to school

e.g. walk, car etc

Previous School / Nursery History

Means of Contact

I give permission for the school to contact me via email, text messaging, mobile or letter

Data Protection Act 1998

The school is registered under the Data Protection Act for holding personal data. The school has a duty to protect this information and to keep it up to date. The school is required to share some of the data with the Local Education Authority and with the DfES. 

Please type your name in capital letters to provide signature.

Please check the form carefully and ensure that all permissions are completed below. Thank you.

Permissions sheet to be completed by Parent / Carer

Child's Name
Child's Name
First
Last

Please read the Permissions Sheet fully before indicating if permission is given.

The permissions given here will be valid whilst your child is at Leagrave Primary School.

Photographic Images

  • Photographs and video images within school
  • Photographs in the school brochure, profile and other printed publications we produce for promotional purposes
  • Photographs in newspapers, with name
  • Images on the school website

After your child leaves Leagrave Primary School, we will not reuse photographs or recordings of  your child, or personal details without parental consent. We may use group or class photographs or footage with very general labels such as "A Science Lesson". Please see the school's policy on using Photographic Images for further details.

I give permission for my child's image to be used for the purposes listed above.

Use of the Internet

As part of your child's learning and development, they may have the opportunity to access the internet. Your child will be supervised and all websites are evaluated by staff before they are used. Your child will be encouraged to use the internet safely and appropriately and sanctions will be issues should your child misuse the internet.

I give permission for my child to use the internet

Educational Visits (within walking distance)

In order to fulfil curriculum requirements, we may undertake short educational activities off site, such as swimming, shopping surveys, visit to a local park. These visits will be carefully planned and supervised.

I give permission for my child to take part in educational visits within Luton and I am aware I will be notified of any other trips outside Luton

Consent to Share Information

Please type your name in capital letters to sign.

Education Resources

Books are our most expensive resources. Your child will have the opportunity to borrow a book from the library and take home other books to read and share with you. Should a book get lost or damaged a voluntary contribution of £5.00 is suggested to cover the cost of replacing the book/s.

Activities Involving Food

As part of our wider curriculum, children will undertake activities such as cooking and food tasting.

Please indicate below if your child has any allergies or dietary requirements that school should be
aware of.

Please type your name in capital letters to act as your signature.
Please type your name in capital letters to act as your signature.

In Year Admissions Form

In year Admissions

IN-YEAR APPLICATION FORM

FOR ENTRY INTO A YEAR GROUP OUTSIDE OF NATIONAL AND LOCAL INTAKE POINTS

ADMISSIONS CRITERIA

In accordance with the Education Act 1996 children with a statement of Special Educational Needs or an EHC Plan are required to be admitted to the school named in their Statement/Plan. Thereafter the following priorities listed below apply.

  1. A ‘looked after child’ or a child who was previously looked after but immediately after being looked after became subject to an adoption, child arrangements or special guardianship order (1) including those who appear to the Council to have been in state care (2) outside of England and ceased to be in care as a result of being adopted. A looked after child is a child who is (a) in the care of a local authority, or (b) being provided with accommodation by a local authority in the exercise of their social services functions (section 22 (1) of the Children Act 1989).
  2. Children of staff (3) who work at the School.
  3. Children in the catchment area with sibling(s) (4) already at the school at proposed date of admission.
  4. Children living in the catchment area of the school.
  5. Children who live outside of the catchment area with siblings at the school who will still be attending the school at the proposed date of admission.
  6. On the shortest distance, measured in a straight line, between the main entrance (5) of the school site and the pupil’s home address (6), with those living closer to the school being accorded higher priority.

1) An adoption order is an order under the Adoption Act 1976 (see section 12 adoption orders) and children who were adopted under the Adoption and Children’s Act 2002 (see section 46 adoption orders). A ‘child arrangements order’ is an order settling the arrangements to be made as to the person with whom the child is to live under Section 8 of the Children Act 1989 as amended by s.14 of the Children and Families Act 2014. Section 14A of the Children Act 1989 defines a ‘special guardianship order’ as an order appointing one or more individuals to be a child’s special guardian (or special guardians).

2) A child is regarded as having been in state care in a place outside of England if they were accompanied by a public authority, a religious organisation or any other provider of care whose sole purpose is to benefit society.

3) The school regards children of staff as someone employed to work at the school on a permanent contract for at least 15 hours per week, who meets one of the following criteria at the time of application:

a) Has been in post continuously for at least two years
or:
b) Is recruited to fill a vacant post for which there is a demonstrable skills shortage.

Children of staff that have given notice of resignation will not be considered under this criterion. For the purpose of satisfying these criteria, a member of staff is defined as a permanent member of the teaching staff, or a permanent member of the non-teaching staff.

The staff member must be the child’s parent or legal guardian and the child must be living permanently with the member of staff.

4) The term ‘siblings’ includes natural, adopted and step brothers and sisters. It also includes fostered siblings, where foster care has been arranged by Children and Family Services. Other family relationships such as cousins will not be considered under this criterion)

5) Main entrance of the school means the door used to access the school’s main reception.

6) A pupil’s home address is where she or he spends the majority of the school week (i.e. Monday to Friday, including nights) with her/his parent or legal guardian. The address of a childminder or family member who looks after the child before or after school cannot be used. If there is any query on the home address this will be checked against official documentation.

Children who gain a place at a school because their parents/carers have given a false home address will have their place withdrawn.

Catchment area details can be found on the Council’s website at www.luton.gov.uk/admissions. Catchment area lists are also available from the Council by telephoning the Admissions helpline on 548016.

Allocation of places
The admissions criteria will be applied separately and sequentially until all places are filled. Priority is not given within each criterion to children who meet other criteria. If the Council is unable to agree a place for all applicants meeting a specific criterion, the distance criterion (priority 6) will be used as a tie-breaker. In the event of (a) two or more children living at the same address point (e.g. children resident in a block of flats) or (b) two addresses measuring the same distance from the school, the ultimate tie breaker will be random selection, witnessed by a Council officer, independent of the Admissions Team.

Multiple births
Where one twin/child of multiple birth qualifies for a place and the other sibling(s) do not qualify for a place, both twins/multiple birth children will be promoted to the sibling criterion. This approach will also apply to siblings in the same year group who live together at the same address.

 
Once the number of pupils reaches the admission number, a waiting list is formed. Positions on the waiting list are organised in the order of priority of the school’s admissions criteria. The waiting list for each year group Reception to Year 6 will be held as follows:

Applications received during Autumn Term Until the last day before the Easter holidays
Applications received during Spring Term Until the last day of the Summer term
Applications received during Summer Term Until 31st December in the following academic
year

Parents will need to reapply for a place after each of these dates if they wish their child’s name to be carried forward on the waiting list.

Appeals

Any pupil refused the offer of a place has the right of appeal to an independent appeals panel. Parents can lodge an appeal by writing to the Admissions Team at the following address:

Admissions Appeals
Leagrave Primary School
Strangers Way
Luton
LU4 9ND
Telephone: 01582 571951
Email: [email protected]

Appeals in the normal admission round for Reception will be heard within 40 school days of the deadline for lodging appeals. For late applications or in-year admissions, appeals will be heard within 30 school days of the appeal being lodged. In respect of appeals for Years 3, 4, 5 and 6 the Independent Appeals Panel will decide on:

  •  Whether the school’s admission arrangements comply with the School Admissions Code and
    Part 3 of the School Standards and Framework Act 1998.
  •  Whether the arrangements were correctly applied.
  •  Whether the admission of another student would prejudice the efficient education and use of resources within the school.

The panel exercises its discretion balancing the degree of prejudice to the school against the appellant’s case for the child being admitted before arriving at a decision.

In respect of appeals for Years R, 1 and 2, where infant class size limits have been reached, an appeal panel can only offer a place to a child where it is satisfied that:

  • The child would have been offered a place if the admission arrangements had been properly
    implemented.
  •  The child would have been offered a place if the arrangements had not been contrary to
    mandatory provisions in the School Admissions Code and the School Standards and Framework Act 1998;
    and/or
  • The decision to refuse admission was not one which a reasonable admission authority would have made in the circumstances of the case.

In-Year Admissions
For ‘In-year’ admissions to the school (admissions to enter a year group that has already started at the school) parents will need to complete the School’s In-Year Application Form and return this form directly to the school.

The school will have 3 intake periods during the Academic year as follows:

Autumn Term First 3 school weeks in September
Spring Term First 2 school weeks in January
Summer Term First school week in June

However, the school will endeavour to place the following pupils outside of the 3 intake periods where necessary:

  • Looked after children, previously looked after children or pupils with an EHC plan.
  • Pupils without a school place who have moved into Luton from outside of the borough or from
    abroad.
  •  Pupils who are already in a school within Luton and who are wishing to transfer to Leagrave Primary School; if their home address is further than 2 miles from their current school and it would not be reasonable for them to remain at the current school because of distance.

All other applications will be looked at on an individual basis.

In-Year Fair Access Protocol

All Local Authorities must have a Fair Access Protocol to ensure that outside of the normal admissions process, unplaced children are allocated a suitable school as quickly as possible. The school will participate in the Fair Access Protocol that is in operation. Pupils admitted to the School, via the Protocol, override the usual admission arrangements, such as waiting lists.

YOUR CHILD'S CORE INFORMATION

Permanent Address:
Permanent Address:
Town
County
Post Code

SIBLINGS

FURTHER INFORMATION ABOUT YOUR CHILD

Does your child have a Statement of Special Educational Needs or an Education, Health and Care plan?
Are you requesting admission for your child on medical grounds? If ‘yes’, please enclose a medical certificate with your application.
Is your child currently ‘looked after’ by a local authority?

Please provide a letter from your child's social worker confirming the child's legal status and the details of the local authority responsible for your child.

Was your child previously ‘looked after’ but immediately after being ‘looked after’ became subject to an adoption, child arrangements or special guardianship order?
Is one or both of the child’s parents or carers currently employed at Leagrave Primary School?
Is one or both of the child’s parents or carers currently working as part of the UK service personnel?

Your Child's Current School

Is your child currently attending this school:

Your Child's previous school

Is your child currently attending this school:

Additional Information

Please answer the following questions:

How well does your child speak English?
Has your child had a fixed term exclusion in the past two years?
Can your child speak any other language?
Have you had involvement with the Behaviour Service or the Educational Psychology Service regarding your child?
Has your child been permanently excluded from a school?
Have you had involvement with the Education Welfare Service regarding your child’s attendance at their current and/or previous school?

Reason for applying for a school place at
Leagrave Primary School

What is the main reason for your request for a school place at Leagrave Primary School? Please tick one of the following reasons:

Information about the adult completing this
application

Please note that this form will be returned if all questions are not answered fully. This will result in a delay in your application being processed.

When you have completed this form, please send it directly to:

School Admissions
Leagrave Primary School
Strangers Way
LUTON
LU4 9ND

Under data protection law, individuals have a right to be informed about how the school uses any personal data that we hold about them. We comply with this right by providing ‘privacy notices’ (sometimes called ‘fair processing notices’) to individuals where we are processing their personal data.

This privacy notice explains how we collect, store and use personal data about pupils.

We are the ‘data controller’ for the purposes of data protection law.

The personal data we hold.

  •  Personal data that we may collect, use, store and share (when appropriate) about pupils includes, but is not restricted to:
  •  Contact details, contact preferences, date of birth, identification documents
  • Results of internal assessments and externally set tests
  •  Pupil and curricular records
  •  Characteristics, such as ethnic background, eligibility for free school meals, or special educational needs
  •  Exclusion information
  •  Details of any medical conditions, including physical and mental health
  •  Attendance information
  •  Safeguarding information
  •  Details of any support received, including care packages, plans and support providers
  •  Photographs
  • CCTV images captured in school

We may also hold data about pupils that we have received from other organisations, including other schools, local authorities and the Department for Education.

Why we use this data
We use this data to:

  •  Support pupil learning
  •  Monitor and report on pupil progress
  •  Provide appropriate pastoral care
  •  Protect pupil welfare
  •  Assess the quality of our services
  •  Administer admissions waiting lists
  •  Carry out research

Comply with the law regarding data sharing

Our legal basis for using this data

We only collect and use pupils’ personal data when the law allows us to. Most commonly, we process it where:

  • We need to comply with a legal obligation
  •  We need it to perform an official task in the public interest
  •  Less commonly, we may also process pupils’ personal data in situations where:
  •  We have obtained consent to use it in a certain way
  • We need to protect the individual’s vital interests (or someone else’s interests)

Where we have obtained consent to use pupils’ personal data, this consent can be withdrawn at any time. We will make this clear when we ask for consent, and explain how consent can be withdrawn.

Some of the reasons listed above for collecting and using pupils’ personal data overlap, and there may be several grounds which justify our use of this data.

Collecting this information
While the majority of information we collect about pupils is mandatory, there is some information that can be provided voluntarily.

Whenever we seek to collect information from you or your child, we make it clear whether providing it is mandatory or optional. If it is mandatory, we will explain the possible consequences of not complying.

How we store this data
We keep personal information about pupils while they are attending our school. We may also keep it beyond their attendance at our school if this is necessary in order to comply with our legal obligations.

Data sharing

We do not share information about pupils with any third party without consent unless the law and our policies allow us to do so.

Where it is legally required, or necessary (and it complies with data protection law) we may share personal information about pupils with:

  •  Our local authority – to meet our legal obligations to share certain information with it, such as safeguarding
    concerns and exclusions
  •  The Department for Education
  •  The pupil’s family and representatives
  •  Educators and examining bodies
  •  Our regulator e.g. Ofsted
  •  Suppliers and service providers – to enable them to provide the service we have contracted them for
  •  Financial organisations
  •  Central and local government
  •  Our auditors
  •  Health authorities
  •  Security organisations
  •  Health and social welfare organisations
  •  Professional advisers and consultants
  •  Police forces, courts, tribunals
  •  Professional bodies

National Pupil Database

We are required to provide information about pupils to the Department for Education as part of statutory data collections such as the school census and early years’ census.

Some of this information is then stored in the National Pupil Database (NPD), which is owned and managed by the Department and provides evidence on school performance to inform research.

The database is held electronically so it can easily be turned into statistics. The information is securely collected from a range of sources including schools, local authorities and exam boards.

The Department for Education may share information from the NPD with other organisations which promote children’s education or wellbeing in England. Such organisations must agree to strict terms and conditions about how they will use the data.

For more information, see the Department’s webpage on how it collects and shares research data. You can also contact the Department for Education with any further questions about the NPD.

Transferring data internationally

Where we transfer personal data to a country or territory outside the European Economic Area, we will do so in accordance with data protection law.

Parents and pupils’ rights regarding personal data

Individuals have a right to make a ‘subject access request’ to gain access to personal information that the school holds about them. Parents/carers can make a request with respect to their child’s data where the child is not considered mature enough to understand their rights over their own data (usually under the age of 12), or where the child has provided consent.

If you make a subject access request, and if we do hold information about you or your child, we will:

  • Give you a description of it
  •  Tell you why we are holding and processing it, and how long we will keep it for
  •  Explain where we got it from, if not from you or your child
  •  Tell you who it has been, or will be, shared with
  •  Let you know whether any automated decision-making is being applied to the data, and any
    consequences of this
  •  Give you a copy of the information in an intelligible form

Individuals also have the right for their personal information to be transmitted electronically to another organisation in certain circumstances.

If you would like to make a request, please contact our data protection officer.

Parents/carers also have a legal right to access to their child’s educational record. To request access, please contact the Head teacher.

Other rights

Under data protection law, individuals have certain rights regarding how their personal data is used and kept safe, including the right to:

  •  Object to the use of personal data if it would cause, or is causing, damage or distress
  •  Prevent it being used to send direct marketing
  •  Object to decisions being taken by automated means (by a computer or machine, rather than by a person)
  •  In certain circumstances, have inaccurate personal data corrected, deleted or destroyed, or restrict processing
  •  Claim compensation for damages caused by a breach of the data protection regulations

 To exercise any of these rights, please contact our data protection officer.

Complaints

We take any complaints about our collection and use of personal information very seriously.

If you think that our collection or use of personal information is unfair, misleading or inappropriate, or have any other concern about our data processing, please raise this with us in the first instance.

To make a complaint, please follow the school’s complaints procedure via the data protection officer.

Alternatively, you can make a complaint to the Information Commissioner’s Office:
Report a concern online at https://ico.org.uk/concerns/ , Call 0303 123 1113 or write to: Information Commissioner’s
Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

Contact us

If you have any questions, concerns or would like more information about anything mentioned in this privacy notice, please contact our data protection officer.

This notice is based on the Department for Education’s model privacy notice for pupils, amended for parents and to reflect the way we use data in this school.

PRIVACY NOTICE FOR PARENTS/CARERS – USE OF YOUR CHILD’S PERSONAL DATA

Declaration

Please upload a birth certificate for your child

Maximum upload size: 67.11MB

Please upload two proofs of address for your child

Maximum upload size: 67.11MB
Maximum upload size: 67.11MB

I declare that I understand:

  • Leagrave Primary School has a legal and legitimate interest to collect and process my
    child’s personal data in order to meet statutory requirements
  •  How my data is used
  •  Leagrave Primary School may share my data with the Department of Education and,
    subsequently the local authority
  •  Leagrave Primary School will not share my data with any other third parties without my
    prior consent, unless the law requires the school to do so
  •  Leagrave Primary School will always ask for explicit consent where this is required,
    and I must provide this consent if I agree to the data being processed
  •  My data is retained in line with the school’s data protection policy
  •  My rights to the processing of my personal data
  •  Where I can find out more information about the processing of my personal data

Severe Weather Procedure Letter

Download Letter

Severe Weather Procedure

Dear Parent/Carer,

There may be an occasion where it is decided to close the school due to severe weather conditions. Any decision made is taken after considerable thought and is based on the safety of the pupils, school site, ability to provide sufficient staffing, pupil transport arrangements and the weather forecast for each day.

At Leagrave Primary School, we follow the advice from the Local Authority that has been issued to all schools.

We will endeavour to text or email each family in the event of the school being closed therefore please ensure we have up to date contact details for you. Parents can also check the Luton Borough Council website, which gives am list of emergency school closures – please visit www.lbc.gov.uk.

Parents are also asked to check our website, where we will post up-to-date information on whether or not the school is open.

Closing a school due to bad weather is always a difficult decision due to changeability of conditions. In the event that the school may need to close due to severe weather during the school day, you will be contacted by email or text and asked to collect your child as soon as possible. Pupils will be cared for by members of staff until they can be collected. We may also only use one gate to enter the school site depending on the severity of the weather.

Please do not phone the school to check if the school will be open as this will block the phone lines. If the school plans to close early because of severe weather we will contact parents via email and/or text. The home page of the school web site will be updated with the latest information regarding pupil collection procedures.

Local radio stations will be notified alongside Luton Borough Council website (see above) although parents should be aware there can often be a delay in up-to-date information being broadcast on the radio stations and their Web sites.

In this cold weather, children should come to school suitably dressed in warm clothes with a coat, hat, gloves, etc.

Thank you for your continued support.

Yours faithfully

Mrs E Gillespie
Headteacher

Severe Weather Procedure
Please type your full name in capital letters, to act as your signature

Breakfast-Afterschool Club Registration Form

Download Letter

Dear Parents and Carers,

Breakfast & After School Club Update

Thankyou to those families who expressed an interest in our Breakfast and After School Club from September 2021. I can confirm that we will be re-introducing this provision from Monday 6th September and we will be accepting bookings and payments online from Wednesday 1st September. Please go to the Online Payments link on the school website to make your booking. If you have any difficulties, please contact the main office.

Despite the suggestion that all restrictions will be lifted on 19th July, schools are still expected to have measures in place to support hygiene and social distancing, so please note the arrangements below from September 2021 to ensure that we do everything possible to continue to control the spread of the virus. This also includes some additional changes agreed by governors this term, such as: increased number of places from 20-25, amended cost, earlier finish time of 5pm for After School Club.

Breakfast Club Arrangements

  • Breakfast Club session is available from 8am until the start of the school day
  • The cost of the Breakfast Club session including breakfast is £3.50 regardless of what time you  arrive
  • There are only 25 places available – this enables appropriate staff to pupil ratios
  • Places must be booked and paid for in advance via Scopay on the school website
  • Entry will be via the main playground gate using the intercom system – children must be escorted to the Breakfast Club door by an adult over 16yrs old
  • Children will sanitise hands on entry to the Breakfast Club; any child presenting with Covid  symptoms will be sent home
  • In the setting, children will be asked to remain in their year groups; tables and activities will be set up accordingly and breakfast will be available at their tables – this will minimise movement around the space and ensure social distancing between year groups – this will be reviewed on a termly basis in light of any covid safety guidance
  • At the end of Breakfast Club, children will be escorted to class, where they will wash hands prior to entering the classroom

After School Club Arrangements

  • After School Club will be available from the end of the school day until 5pm – this includes on  Fridays where school finishes earlier#
  • The cost of the After School Club session Mon-Thu is £3.50 until 4pm or £5.00 until 5pm
  • The cost of the After School Club session on Fridays is £5.00 until 3.30pm or £8.50 until 5pm
  • A light snack can be ordered in advance and will cost an additional £2.50
  • There are only 25 places available – this enables appropriate staff to pupil ratios
  • Places must be booked and paid for in advance via Scopay on the school website
  • Children will be escorted from their classroom to the After School Club provision in the dining  room at the end of the school day
  • Pick up will be via the main playground gate using the intercom system – children must be  collected by a nominated adult over 16yrs old
  • Children will sanitise hands on entry to the After School Club; any child presenting with Covid symptoms will be sent home
  • In the setting, children will be asked to remain in their year groups; tables and activities will be set up accordingly and food will be available at their tables – this will minimise movement around the space and ensure social distancing between year groups – this will be reviewed on a termly basis in light of any covid safety guidance.

Thank you for your patience as we have taken time to ensure this provision can be offered safely without increasing the risk of bubble closures in the wider school and thus impacting on children’s education.

If you have any further queries regarding the provision, please contact the school office

Yours sincerely,

Mrs E Gillespie
Headteacher

School Medicine Record Form

LEAGRAVE PRIMARY SCHOOL

Parent/Carer Consent to Administer Prescribed Medicine

• All prescribed medicines must be in the original container as dispensed by the pharmacy, with
the child’s name, the name of the medicine, the dose and the frequency of administration, the
expiry date and the date of dispensing included on the Pharmacy label.

• A separate form is required for each medicine.

Medicine Consent Form

The Parent / Carer of the child named below, givepermission for Leagrave Primary School to act on my behalf (loco parentis) to administer medicine to my child as detailed below.

PLEASE TICK THE APPROPRIATE BOX:

Temporary Pupil Collection Form

Download Form

TEMPORARY PUPIL COLLECTION DETAILS

Please note the following temporary collection details:

Temporary Pupil Collection Form
Address
Address
Town
County
Post Code

Term Time Leave Application Form

Download Form

Dear Parent/Carer

Re: Requests for Leave in Term Time

I would like to take this opportunity to inform all parents/guardians of the current guidelines which have been laid down by the Department for Education/Local Education Authority regarding leave during term time and which the school is duty bound to implement.

The law does not grant parents/guardians an automatic right to take their child out of school during term time. Any absence from school will disrupt your child’s learning. You may consider that the leave will be educational but your
child will still miss out on the teaching that their classmates will receive during their absence.

Children returning from term time leave are also unprepared for the lessons which build on the teaching they have missed. Teachers then have to give more time to help individual children catch up on missed work. This poses a
potential risk of the under achievement of other students in the class. This is something we all have a responsibility to avoid.

The Department for Education allows a Headteacher the discretion to consider authorising leave in term time only in “exceptional circumstances”. If you consider that your request for leave is exceptional you must complete the form on the reverse of this notification. A response will be sent to you as soon as possible. If the leave is not considered to be an exceptional circumstance, and you nevertheless take your child out of school, the absence will be recorded as
unauthorised. In these circumstances, you are still required to complete the attached form.

Where a parent/carer has taken their child on leave of absence during term time for 5 consecutive school days or more, without the Headteacher’s authorisation, you could receive a Penalty Notice. In these circumstances a warning will not be given. Penalty Notices are per parent, per child as appropriate, so if there are 2 parents both will need to pay the fine for each child. Penalty Notices will need to be paid within 21 days at £60 or £120 within 28 days; part payments are not accepted. There is no appeal process for a Penalty Notice. Unpaid Penalty Notices will result in prosecution in the magistrate’s court for the absence. Please note all adults with care of the child are usually liable.

Penalty Notices are an alternative to prosecution for failing to ensure a child’s regular attendance and will only be used once per pupil in an academic year before prosecution takes place.

From this point in time, all requests for leave must be completed on the attached form; letters will not be accepted. The form should be returned to the school at least 14 days before the start of the holiday. Please also refer to the
school Leave of Absence Policy on our website before completing the application.

I hope you will support our efforts to raise attendance and attainment at our school.

Yours sincerely

Mrs E Gillespie

Headteacher

 

Term Time Leave Application Form
Address
Address
Town
County
Post Code
As a parent/carer I understand the following:

  • If the absence request is unauthorised the Local Authority will be notified of the leave taken and will decide on what action to take.
  • If a child has leave of absence during term time for 5 consecutive school days or more, without the Headteacher’s authorisation, a penalty notice could be issued.
  • If a Penalty is issued it will be sent to each parent for each child taken out of school and that this is a fine of £60 which increases to £120 if not paid within the first 21 days.
  • If I do not pay the fine this may result in legal action.
  • Penalty Notices are an alternative to prosecution for failing to ensure a child’s regular attendance and will only be used once per pupil in an academic year before prosecution takes place.

N.B. Please ensure you are giving at least 14 day’s notice of the proposed absence

1st Parent/Guardian details

2nd Parent/Guardian details

I have read the Leave of Absence Policy (available on the school website):

Relay Letter 2019

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RELAY Protocol – Domestic Abuse Notifications

Dear Parents/Carers,

I am writing to inform you that Leagrave Primary School is part of a jointly run scheme between Luton Council, Bedfordshire Police and Luton schools, called RELAY. This local scheme is in response to the national scheme ‘Operation Encompass’ (www.operationencompass.org)

RELAY has been set-up to help schools provide support to children who may have been affected by incidents of domestic abuse in the home. We know that children can be significantly physically or emotionally harmed when they are involved in, present at or witness to domestic abuse. Under this scheme (RELAY) the school will receive notification from Luton Council following any
domestic abuse incidents reported by Bedfordshire Police, where a child in the school may have been affected.

The school has designated Mrs Bastin as the Key Lead for this scheme. The Key Lead (known as the the Nominated RELAY Single Point of Contact or SPOC) has received guidance (RELAY Protocol and Associated Information Sharing Agreement) and training from the Council to allow them to use the information that has been shared in confidence and to make sure the right support is available for children and their families.

We are keen to offer the best support possible to our pupils and we believe this is going to be extremely beneficial for all those involved.

If you have any concerns or questions then please contact Mrs Bastin via the school office and she will be happy to discuss this further.

Yours sincerely,

Mrs E Gillespie

Headteacher

Covid 19 Update November 2021

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Dear Parents and Carers,

RE: Covid 19 Update

Following on from my previous email regarding the recent increase in positive Covid 19 cases at Leagrave, I would like to reassure you that the current risk assessment on the website remains in place focusing on:

  1. Good hygiene for everyone
  2. Appropriate cleaning regimes
  3. Occupied spaces are well ventilated, maintaining a comfortable temperature
  4. Following PHE advice on testing, self-isolation and managing confirmed cases of COVID-19

However, due to the increase in cases, Public Health have advised us to reintroduce staggered start and finish times. These will begin from Tuesday 2nd November and the details are outlined below:

Year Nursery Reception 1 2 3 4 5 6
Drop off time AM 8:30 | PM 12:00 8:30 – 8:40am 8:30 – 8:40am 8:40 – 8:50am 8:40 – 8:50am 8:50 – 9:00am 8:50 – 9:00am 8:50 – 9:00am
Drop Off Location Early Years Gate, Nursery Door Early Years Gatem Reception Door Early Years Gate, 1W Door Main Playground Entrance. Where possible, please drop off at main gate; if your child is not comfortable with this, please follow the one way system and drop off at the year group door
Mon – Thu Pick Up AM 11:30 | PM 3:00 2:50pm 2:50pm 3:00pm 3:00pm 3:10pm 3:10pm 3:10pm
Fri Pick Up AM 11:30 | PM 3:00 12:50pm 12:50pm 1:00pm 1:00pm 1:10pm 1:10pm 1:10pm
Pick Up Location Nursery Door Reception Door 1W & 1T Door Yr2 Classroom Doors Yr3 Side Canopy Area Yr4 Door Yr5 Door Yr 6 Door
  • We must emphasise that the whole point of adjusting start and finish times is to reduce contact on the playground between families, so please avoid arriving earlier or later than your allocated time slot.
  • Children in Yr 4,5,6 who have younger siblings can be dropped off and picked up at the earlier times if needed; this will be at their normal year group door.
  • Children without siblings will start and finish at the times allocated for their year group.

Please also note the following:
Breakfast and morning sports clubs will continue as planned, but children will be escorted to classrooms at 8.30am. After school club will continue to be available from the different school finish times until 5pm; children will be escorted to the club as normal. Places must be booked and paid for in advance.

5R swimmers return between 3.00-3.10pm on Mondays, so siblings may not be ready for earlier pick up. We ask that parents socially distance while waiting.

Yr2 phonic workshops and extended day for Yr5 and 6 will continue as planned, but start slightly earlier; parents will be informed of any changes to pick up times separately.

Further temporary measures as outlined in the school’s Outbreak Management plan will also be implemented to protect our school community as much as possible. We would appreciate your support with these:

  • Staff, visitors and parents to wear masks in communal areas or where 2 metres social distancing cannot be maintained
  • Children to be dropped at the main playground gate on arrival or only 1 adult per family to accompany children onto the playground; parents are asked to socially distance from other families as much as possible
  • Children or siblings of a close contact (someone they live with) to present a negative PCR test result before returning to school
  • Parents/carers to keep the school informed of any positive or negative test results, so that the relevant protocols can be implemented to protect others and cases can be recorded for Public Health

Testing and Confirmed cases reminders

  • If your child or anyone in your household has symptoms, they must stay at home and book a PCR test
  • If your child presents with symptoms in school, you will be asked to collect them and book a PCR test
  • Parents should inform the school of the PCR results as soon as possible, so that the school can keep a record of positive cases and keep Public Health updated
  • Children with symptoms will not be able to return to school until they have received a negative PCR result; any child who has presented with symptoms and returns to school without a negative result, will be isolated until a result has been received by the school or the child has been collected.
  • If the PCR test result is positive, they will be required to isolate for 10 days

Please contact the main office by email or telephone if you have any further queries regarding the above arrangements.
Kind regards,

Mrs E Gillespie

Headteacher

School Arrangements September 2021

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Thursday 15th July 2021

Dear Parents and Carers,

Covid 19 Update: School Arrangements September 2021
As you will know, from Monday 19th July, the government plans to reduce the current restrictions on everyone’s day-to-day lives. The scientific evidence continues to show that the risk to children is extremely low and the majority of adults have now been offered the vaccine, providing some protection.

In light of this, further guidance has been published for schools to reduce the restrictions, but we have been asked to continue focusing on the following control measures to reduce the risk in schools:

1. Ensure good hygiene for everyone
2. Maintain appropriate cleaning regimes
3. Keep occupied spaces well ventilated, maintaining a comfortable temperature
4. Follow PHE advice on testing, self-isolation and managing confirmed cases of COVID-19

We will be making cautious amendments to our risk assessment from 1st September 2021 based on the
advice provided, ensuring the safety and wellbeing of our school community. This will include an ‘Outbreak Management’ section, which may require the return of some restrictions if Public Health confirm that the school has had several cases over 14 days. We must still work together to keep each other safe. Please find below a summary of the changes:

School Times & Drop Off/Pick Up Arrangements

Year Nursery Reception 1 2 3 4 5 6
Gate Opens AM 8:30 | PM 12:00 8:45 – 8:55am 8:45 – 8:55am 8:45 – 8:55am 8:45 – 8:55am 8:45 – 8:55am 8:45 – 8:55am 8:45 – 8:55am
Drop Off Early Years Entrance, Drop off at Classroom Doors Main Playground Entrance. Where possible, please drop off at main gate; if your child is not comfortable with this, please follow the one way system and drop off at the year group door.
Finish AM 11:30 | PM 3:00 3:10pm 3:15pm 3:15pm 3:25pm 3:25pm 3:25pm 3:25pm
  • There is no requirement for staggered start and finishes, but we do ask that families make sensible decisions to keep themselves and other safe, ensuring appropriate social distancing
  • Face masks are now optional on the main playground, but we are asking that visitors to the school continue to wear them in the main entrance foyer
  • Apart from Nursery, the school day will return to an 8.45am start; drop off is quick and causes less congestion on the playground, as long as families use the one-way system
  • Pick up is busier and takes longer, so there is a slight staggering of finish times to reduce congestion and we ask that parents wait in the relevant areas outside classroom exits, at least 3 metres back from the classroom door to support social distancing; teachers have been reminded to be prompt
  • Exit doors will no longer be opened earlier than the agreed finish times; in the case of a parent picking up from Yr2 & Yr4, the parent will need to wait 10 mins for the Yr4 door to open ensuring appropriate social distancing
  • Children will no longer have their temperature taken on entry; a temperature check will only take place if a child presents as being unwell
  • Frequent and thorough handwashing/sanitising will continue to be in place for all children and staff

The Curriculum

  • Despite a comprehensive intervention programme to support any gaps in missed learning, the school will continue to deliver a broad and balanced curriculum of all subjects
  • There will continue to be strong emphasis on pupil health and wellbeing; parents should notify the class teacher or the main office if they are worried about their child’s wellbeing
  • There is no requirement to group children in consistent bubbles anymore, however children will continue to be taught mainly in their class groups with wider curriculum opportunities within their year groups, such as break, lunchtimes and some mixed teaching
  • At the moment, the school’s risk assessment will not encourage close contact mixing across year groups; break and lunchtime locations will still be separate
  • Lunches will continue to be delivered to classrooms during Autumn 1; this will be reviewed for Autumn 2 to ensure a smooth and safe transition back to the dining room
  • Children will continue to be provided with their own pencil cases and equipment
  • Windows and doors will be kept open where safe to do so, ensuring a comfortable temperature
  • Breakfast Club and After School Club will resume from 6th September; further information regarding this provision will follow shortly
  • Morning Sports Clubs will re-start on 6th September for Yr2,3,4,5 on separate days; a letter to book your child’s place will be sent home on 1st September
  • Homework will resume on Google classroom from September
  • Assemblies and Year Group Performances will be reviewed for Autumn 2

Attendance and Travel Abroad

  • School attendance is mandatory for all pupils of compulsory school age
  • All children and young people should attend their education setting unless they are one of the very small number of children and young people under paediatric or other specialist care who have been advised by their GP or clinician not to attend
  • Any families traveling abroad must also follow any travel restrictions; parents travelling abroad should bear in mind the impact on their child’s education which may result from any requirement to quarantine or isolate upon return; all children should be ready to return to school on 1st September 2021

Visitors to school

  • Parents will still be encouraged to communicate with the school by phone or email; where this is not possible, parents can access the main office via the intercom at the front gate; there is a maximum occupancy of 5 people in the main foyer and all visitors must wear a mask
  • Meetings between families and staff will continue to be offered remotely if possible; where this is not possible the visitor guidance will be followed ensuring appropriate arrangements to keep all parties safe
  • The autumn parent consultation that will take place via School Cloud again; dates will be confirmed in the autumn term

Remote Education

  • We will continue to support those children who are required to isolate but have no symptoms via remote learning opportunities on Google classroom
  • In the event that a whole class is sent home to isolate due to health and safety, the class will return to ‘Live Lessons’ via Google Meet
  • We will make reasonable adjustments for those children with SEND, so that they can successfully access remote education
  • Free school meal support and technology will be available for those families who require support

Important Reminders on testing, self-isolation and confirmed cases of COVID-19

When an individual develops COVID-19 symptoms or has a positive test

  • Children, staff and other adults with Covid 19 symptoms should not come to school and must book a PCR test or isolate for 10 days – other household members including siblings should continue to isolate until a test result confirms a positive or negative test. If the test is negative, all children/staff can return to school, if the test is positive the children/staff must continue to isolate for the remaining 10 days
  • If a child develops symptoms during the school day (new continuous cough, high temperature or loss/change of smell/taste), parents will be contacted for immediate collection with siblings. Parents will arrange a PCR test for the child and the family will follow the self-isolation guidance
  • For everyone with symptoms, they should avoid using public transport and, wherever possible, be collected by a member of their family or household
  • Children who are isolating will resume remote teaching and have access to FSM and technology if required. This will be actioned by the school admin team

Asymptomatic testing (Lateral Flow Device – LFD)

  • School staff are invited to continue with twice weekly home tests from September 2021
  • Testing will continue to be widely available over the summer and kits can be collected either from your local pharmacy or ordered online
  • Families are encouraged to take a lateral flow test before they return to school in September

Confirmatory PCR tests

  • Staff and pupils with a positive LFD test result should self-isolate in line with the stay at home guidance. They will also need to get a free PCR test to check if they have COVID-19
  • Whilst awaiting the PCR result, the individual should continue to self-isolate along with family members
  • If the PCR test is taken within 2 days of the positive lateral flow test, and is negative, it overrides the self-test LFD test and the pupil can return to school, as long as the individual doesn’t have COVID-19 symptoms

Tracing close contacts and isolation

  • Close contacts will be identified via NHS Test and Trace; education settings will no longer be expected to undertake contact tracing
  • From 16 August 2021, children under the age of 18 years old will no longer be required to self-isolate if they are contacted by Test and Trace; this means that whole bubbles will no longer be sent home
  • Instead, children will be informed they have been in close contact with a positive case and advised to take a PCR test. We would encourage all individuals to take a PCR test if advised to do so

This is a lot of information to take in, but we wanted to share these updates with you as soon as possible.
If you have any questions about the changes, please contact the main office, who will be able to help.
This has been a difficult year for everyone with many of us facing different challenges. The one aim we all
have in common is to ensure that the children at Leagrave receive the learning and wellbeing support that they require to thrive. I know we can continue to work together to achieve this.

Kind regards,

Mrs E Gillespie
Headteacher

Breakfast & AfterSchool Club Confirmation Letter Sept 2021

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Dear Parents and Carers,

Breakfast & After School Club Update

Thankyou to those families who expressed an interest in our Breakfast and After School Club from September 2021. I can confirm that we will be re-introducing this provision from Monday 6th September and we will be accepting bookings and payments online from Wednesday 1st September. Please go to the Online Payments link on the school website to make your booking. If you have any difficulties, please contact the main office.

Despite the suggestion that all restrictions will be lifted on 19th July, schools are still expected to have measures in place to support hygiene and social distancing, so please note the arrangements below from September 2021 to ensure that we do everything possible to continue to control the spread of the virus. This also includes some additional changes agreed by governors this term, such as: increased number of places from 20-25, amended cost, earlier finish time of 5pm for After School Club.

Breakfast Club Arrangements

  • Breakfast Club session is available from 8am until the start of the school day
  • The cost of the Breakfast Club session including breakfast is £3.50 regardless of what time you arrive
  • There are only 25 places available – this enables appropriate staff to pupil ratios
  • Places must be booked and paid for in advance via Scopay on the school website
  • Entry will be via the main playground gate using the intercom system – children must be escorted to the Breakfast Club door by an adult over 16yrs old
  • Children will sanitise hands on entry to the Breakfast Club; any child presenting with Covid symptoms will be sent home
  • In the setting, children will be asked to remain in their year groups; tables and activities will be set up accordingly and breakfast will be available at their tables – this will minimise movement around the space and ensure social distancing between year groups – this will be reviewed on a termly basis in light of any covid safety guidance
  • At the end of Breakfast Club, children will be escorted to class, where they will wash hands prior to entering the classroom.

After School Club Arrangements

  • After School Club will be available from the end of the school day until 5pm – this includes on Fridays where school finishes earlier
  • The cost of the After School Club session Mon-Thu is £3.50 until 4pm or £5.00 until 5pm
  • The cost of the After School Club session on Fridays is £5.00 until 3.30pm or £8.50 until 5pm
  • A light snack can be ordered in advance and will cost an additional £2.50
  • There are only 25 places available – this enables appropriate staff to pupil ratios
  • Places must be booked and paid for in advance via Scopay on the school website
  • Children will be escorted from their classroom to the After School Club provision in the dining room at the end of the school day
  • Pick up will be via the main playground gate using the intercom system – children must be collected by a nominated adult over 16yrs old
  • Children will sanitise hands on entry to the After School Club; any child presenting with Covid symptoms will be sent home
  • In the setting, children will be asked to remain in their year groups; tables and activities will be set up accordingly and food will be available at their tables – this will minimise movement around the space and ensure social distancing between year groups – this will be reviewed on a termly basis in light of any covid safety guidance.

Thank you for your patience as we have taken time to ensure this provision can be offered safely without increasing the risk of bubble closures in the wider school and thus impacting on children’s education.

If you have any further queries regarding the provision, please contact the school office

Yours sincerely,

Mrs E Gillespie
Headteache

Whole School Letter February 2021

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Thursday 25th February 2021

Dear Parents and Carers,

IMPORTANT: RETURN TO SCHOOL ON 8TH MARCH
You will know by now that all children are returning to school on Monday 8th March and attendance will be mandatory. We are very much looking forward to having everyone back in school and I know the children will be excited to see their teachers and friends again. We will do everything we can to ensure the children’s return to school is smooth and that they quickly get back into a routine. This will support wellbeing, as well as learning needs.

The provision in school for key worker and vulnerable children will continue to be available until Thursday 4th March, but the school will be closed on Friday 5th March for a full deep clean and to allow the site team to complete any final preparations regarding the health and safety of the school site. Families accessing this provision have been informed that alternative childcare will need to be made on this date.

Live learning will continue to be available for all children until Thursday 4th March; classes will celebrate World Book Day on this date and more information about this will follow later today. On Friday 5th March, learning activities will be available via Google Classroom, but there will be no live teaching. This will enable staff to finalise planning and arrangements for the children’s return on the 8th March.

Public Health England have reassured us that the way to control this virus is the same as before, even with the current new variants being more transmissible. The updated advice strengthens the measures we already have in place, to provide reassurance and help decrease disruption to education. To ensure the school is safe and has effective control measures in place, the current risk assessment and procedures will be updated in line with any new guidance from the Government and Public Health; this will be available on the website from Tuesday 2nd March. In the meantime, I have attached some important reminders and updates for you to be aware of. Please take the time to read this information, so that you and your child are fully prepared for a safe return to school.

You will note from the information attached that staff are now being tested twice weekly and we ask that where possible you test children at the rapid test centres before their return to school and then weekly thereafter. This is a free test and will help control the spread of the virus.
We feel very fortunate at Leagrave to have children, parents/carers and staff who have shown great resilience during this time. We know that home learning has been a challenge for all involved, but together we have overcome many barriers to ensure that learning and wellbeing remain a priority. Thank you.

If you have any questions or concerns regarding the return to school arrangements, please ensure you contact the main office, rather than engaging the teacher during the live teaching sessions. We understand that some parents and children may be anxious, but we are confident we can resolve most issues. We look forward to seeing you on Monday 8th March.

Kind regards,

Mrs E Gillespie and the Senior Leadership Team

Year 6 Walking Home Letter For September 2021

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Monday 12th July 2021

Year 6 Walking Home
Dear Parents/Carers,

Children in Year 6 are allowed to walk home by themselves from September 2021, however they must have permission from their parents/carers to do this. If you would like your child to walk home by themselves, please
complete the form below.

Yours sincerely,

Debbie Egbaran

Assistant Headteacher

Monday and Tuesday times will change when extended learning starts, but we will keep you updated. I have explained to my child the safety aspects of walking home on their own.

 

Year 6 Walking Home Letter for September 2021
I give permission for my child to walk home by themselves on the following days:
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